Query: Currently I am using MS Outlook for a long time, so I have many PST files. Well, I probably know what is challenging for me, managing all of them has really been difficult for me. As a result, I may need to regroup all my documents in excel tables in order to ease its search. But sadly I have not come across a method that is efficient in functionality to perform conversion of PST to Excel without error. If anyone has a solution, kindly let me know.
Likewise, many users have searched to know how to complete this process to the end successfully. To perform this process, you can use the native and automated BLR PST Converter Tool. In addition, we will also discuss the advantages of converting PST to Excel. Subsequently, shifting our focus to the techniques.
Why Should You Convert PST Files to Excel?
In this section, we will narrow down on some usual causes that make it mandatory to proceed with PST to Excel conversion. Now, let’s look at them.
Other strong tools from MS Excel include sorting, filtering and many others in such a way that it sorts or filters data systematically.
When it comes to PST and Excel we can easily compare it with each other in regard to its Stock Management but in case of storing, sharing and managing Excel files are more lenient.
It is possible to always use the Excel keyword search field to locate certain mail or topics in a large pool of data.
PST files become hard to manage when you have large data and that is why it becomes hard when you are. Whereas Excel organizes into a definite pattern.
The data appear to be more representative or, if viewed from a user perspective, easier to read in an Excel format over PST.
Convert PST to Excel: A Step-by-Step Guide
We have two most approached solutions: manual and automated. With it you can choose to use any of them. Nevertheless, you must know it before using it. In other words, you might lose a piece or entire data during the process. They are really not worth it. To make it easier for you, we will contrast and present the most accurate process.
Way 1: Authentic Way to Convert PST Files into Excel Format
Applying this method may be very time consuming and tiresome. Still, we will explain it. This process consists of two steps:
Convert PST to CSV
CSV to Excel.
Let's tackle this in a structured way.
Step 1: Save PST files directly as CSV.
Here are the steps to follow in order to convert the PST file to CSV.
First of all, start Outlook.
Go down the list and click on the File option.
Then, press the options: File >> Save as & Save >>Save <Choose location to save File & then Save>. Hit Next.
Next, choose between Microsoft Excel or Comma-separated values. Tap Next.
Next step, select the folder you want to move like, contact, calendar, task and so on.
Finally, you have to set the path to save your resultant CSV file at the desired location. Press Next.
When completing the process, hit the Finish button.
The PST file will be saved as CSV first, and then it should be transformed into an Excel file.
Step 2: Load CSV into MS Excel
To do this, run MS Excel.
Then, click File and then Open, and select the CSV file that you exported earlier.
Finally, choose the file with your finger and go to the Open tab.
Way 2: Another Method to Convert PST Files to Excel
The PST file converter tool is therefore efficient and more reliable compared to the manual method. With this software you can batch convert single or multiple PST files to CSV regardless of the number of files or size. Furthermore, it will have the same nested folder tree structure as the desktop without changing it until the secure move process is done. In addition, it has features such as duplicate remover, export only those emails which are not having an attachment, and more to make the outcome much more usable. Also, it can be used by all users, even those who have never used anything like this and those who have no background in programming as it has a simple interface.
Procedure for Accessing PST Files in Excel
However, the below guide will help to do this process automatically and quickly.
To initiate this process, just invoke PST to Excel Converter on your operating system.
Then, click Select Files to locate and upload the PST files into the program. Press Open >> Next.
Then, go to the next relevant mailbox item and select it before setting the check mark to convert the item selected. Click Next.
Next click on the CSV file format in the pull down list.
Then, define the location where the resultant CSV file has to be saved on your computer.
Click on the Convert button to start the process.
After converting all PST files to CSV format, proceed with the steps below to view them in MS Excel.
To open it in MS Excel, start Microsoft Excel.
Then go to File option >> Open.
Following that, locate the converted CSV file and select it then tap on the open icon.
Conclusion
Thus, in this blog, we have mainly discussed the benefits of PST to Excel. In addition, there are numerous distinct procedures regarding the accomplishment of this process. But the professional method is safer and less frustrating than the manual one. Also, this wizard can export numerous PST files at the same time without making any changes to data.
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