User Query: “My organization emailed me a PST file with all the necessary contacts of our clients’. However, I want to access this PST file now but I do not have MS Outlook installed on my PC. Can anyone provide some simple steps as to how one might go about converting PST contacts to CSV format with ease, but without Outlook? Any help will be welcome.”
There was this question that we were asked a few days ago. But it appears as if it is a problem of one person, It has come to this extent now. But this is not the case. Indeed, such queries are quite frequent, and we receive the same ones quite often. Thus, it was decided to answer this question in a detailed blog post format. It will incorporate all the essential areas related to the conversion process such as why is it necessary to convert files and how to convert PST to CSV file format. Therefore, you should continue reading this article to the end of the page to find answers to all your questions.
What Makes PST and CSV Files Unique?
Outlook PST file is an offline storage location of Outlook mailbox and consists the all emails and other mailbox data. This file extension is greatly used to create the backup of Outlook emails and to transfer the mailbox to other devices. The PST is the specific file type that is used by MS Outlook.
CSV or Comma Separated Value file is an ordinary text document where data is combined and separated by a comma. It is recommended to open the file by using a text editor, or you can also use spreadsheet software if you wish to do so. This file type is used to save tabular data as it is preferable to its counterpart. Therefore, you can easily work with the Outlook contact list in CSV file format.
Why Should You Export PST Contacts to CSV Without Using Outlook?
For local backup of Outlook emails, when a user wants to have a copy of the emails on his local machine, the preferential option is PST file. However, it is not that favorable for saving your Outlook contacts. Below are some of the reasons as to why using CSV file format is preferable to using PST file type for Outlook contacts.
Due to the saving capability of PST files, emails can be saved from the Outlook mailbox. It is a backup file. On the other hand, a CSV file is preferred for larger tabular data that include fields in it. For this reason, it is ideal for saving contacts.
Another reason is that the CSV file is more compatible with many devices and platforms as compared to the PST file format.
CSV file format is easier to share, access and edit while the PST file is best suitable when the file content requires modification where you will need an MS Outlook application in this case.
Two Proven Methods to Export PST Contacts to CSV File Format
Converting PST contact files into the CSV file format is possible with or without the installation of Microsoft Outlook. If you have an Outlook application in your system then you only need to follow a few steps to convert the PST contact file to CSV file format. It is the manual approach. However, you can convert Outlook PST contacts to CSV using any efficient tool other than Outlook. We will elaborate about both of these methods of converting PST to CSV.
#1 Change PST to CSV With MS Outlook
If you have MS Outlook software in your PC then you can very effectively convert PST contacts to CSV file format simply by following a few steps. In the following instructions, you will learn how to convert PST to CSV file format.
Go to your PC and launch the MS Outlook program, click on File.
Then go to the Open & Export tab and locate the Import/Export button on the toolbar.
Now, select the Import from another program or file option and click on Next button.
Choose the Outlook data file (.pst) choice and click on the Next button.
Click on Browse and choose the right PST file. If you are ready to move to the next stage, then click Next left in the bottom of the page.
Next of course, select the items that you want to import to Outlook and proceed to the next screen.
Congratulations! You have successfully appended the orphan PST file to MS Outlook. However, the following are the procedures which you need to follow in order to export the Outlook PST contact and save it in CSV file format.
In MS Outlook, the procedure to complete is to click on the File button then go to the Open & Export tab.
Import Choose Export to a file and click Next.
Select the Comma Separated Value (.csv) and proceed with the Next button.
Next, choose the PST contacts you desire to export then click on Next.
Now, you click on the Browse button to state the saving place. Lastly click on the Finish button.
Following the above process, any user will be able to Export PST Contact File to CSV file format. However, this method needs you to have MS Outlook installed in your computer system. Also, you can’t export your PST file to other file types.
#2 Export PST Contacts into CSV Format Without Outlook
If you are looking forward to directly converting PST contacts to CSV without Outlook installation, then surely you must go for it with the help of BLR PST Converter Tool. It can also help you export Outlook contacts to CSV and others like – MBOX, EML, MSG, PDF, PNG, etc. In addition to that, if you wish to move your Outlook contacts to your mailbox account, this tool will also assist you in exporting PST to Gmail, Office 365, Yahoo Mail, Thunderbird, and more. While using this application, you will experience a very easy to use and engaging interface. As a result, it is applicable to both technical and non technical people.
Why Opt for PST to CSV Converter for Converting PST Files?
This software is a safe and efficient tool designed to export PST data into CSV format without the loss of data.
It is also possible to export PST files into many formats and, consequently, transfer Outlook email to diverse email services.
It assists in excluding all the irrelevant data from the mailboxes during the file conversion process.
These are indeed user-friendly and interactive software. Non technical users can use the software without any technical support or professional advice.
When it comes to personal use compatibility the Aomei software is widely compatible with all types of windows OS.
Follow These Steps to Migrate PST Contacts to CSV Without Outlook
You need to download and install the BLR PST File Converter Software. Run it as administrator.
Select the Single File/Multiple Files and click on Next button.
Following that, click the Select Files button and select the desired file from your operating system. Press Open to add the file.
Now, the selected file will be displayed in the list of objects. Hit Next to proceed further.
Email inbox preview and check the items that need to be selected. Hit Next.
Right click on the save/backup/migrate as field and extend it and select the CSV file format option.
Select other options depending on your preference and then press the Convert button.
After following the above procedure you can easily export Contacts from PST to CSV.
Conclusion
We have provided all the efficient ways to learn how to convert PST contacts to CSV without Outlook and with the help of Outlook application. We explained why it is necessary to save the Outlook contacts in CSV file format. The professional approach for converting PST to CSV is more effective because it has many options to help make file conversion easier.
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