Overview: If you’re searching for a perfect solution for exporting emails and contacts from Outlook to Text file format, then your search ends here. If so, don’t worry, here is the best way to save your Outlook emails into TXT format. The following section gives two methods for users who require converting Outlook email to text file.
Speaking of the TXT file, it is actually a computer file containing the line of text in the electronic format stripped of style. This means, it must be plain text having no particular format in the text, not even the bold, italic text, image, etc. For this reason, most of the Outlook users prefer to save their data in Text file format as there are many advantages of using text file.
The following are benefits that accrue to one when he or she has the emails in the text file format.
Text files contain only plain text and do not contain any markup or other special characters.
No specific application needed to read the text file data. As such, the files can readily be opened by any word-processing programs like WordPad, MS World, Notepad, Notepad++
Users can always share the TXT file with people using different platforms without any hassles.
TXT file is less in size as compared to PST emails.
How to Export Outlook Emails to Text Format that are Completely Free
To save emails in plain text files, MS Outlook gives an option in saving particular emails. You can follow the below listed steps to achieve this:
Launch your Outlook and pick messages that you would like to move.
Now in the navigation menu, go to the File option and click on the Save as option.
You have to click on Save as Type and then choose Select Text Only.
Select the folder to save the text file.
And that’s it, to confirm, hit the Save button.
Exporting Contacts from Outlook to Text File Format
The steps to save contacts in Outlook as the TXT file is almost the same as done for emails. Here are the steps to do this:
Open Microsoft outlook and choose the contacts that you need to export.
Go to the File tab and find the Save As option.
After that you must choose the Select Text Only option in the Save as Type section.
Choose the folder in which the text file will be saved after exportation.
Click Save button to export contacts from SunOne Outlook to Text file.
Drawbacks of Manual Approach
The above method is relatively ideal for single email and contact message conversion; however, the procedure of converting them in a large bulk requires users to save each email and contact separately.
In the process of manual copying there may occur such factors as data and information discrepancy.
The approach taken previously involves the use of manuals which is a tiresome and time taking process.
To overcome all these limitations, you can use the other method which is professional one. In the next part, you will learn about the processes of performing this task.
Export Outlook Emails to TXT Format - Professional Methods
Conversion of Outlook emails to text files can be easily done with the PST File Converter Tool. The outlook PST to TXT conversion is also fast and simple to do by using this software for the users. It supports converting multiple emails from Outlook to TXT file format on one go. The tool is compatible with every edition of MS Outlook and all editions of Windows OS. Outlook 2021, 2019, 2016, 2013, 2010, 2007, etc., and it is compatible with Windows 11, 10, 8.1, 8, 7 and other Windows versions.
Final Words
A text document is a standard format for saving information without applying any layout. Files can be easily opened and accessed for sharing and with no file size restrictions. Hence, there are always a number of users who wish to export data items in Outlook into Text file format. In this blog, we have covered the steps for exporting emails and contacts from Outlook to Text file format in both conventional and unconventional methods. The manual method enables the saving of only a single email and one contact in a Text file at any one time. In order to counter these restrictions, it is suggested to utilize the PST converter tool that has an option to export unlimited data with 100% data accuracy.
Comments